Record a delivery without an order
For authorised receiving staff. In the app, open Stock → Receive PO → Add
delivery without an order. In the Console, use Stock → Purchase orders → Add
delivery. This records goods directly into stock and sends nothing to the
supplier.
- Confirm location and supplier. Enter the delivery-note or invoice reference.
- Add each product that arrived and choose its actual pack/unit.
- Enter the physical quantity and price per displayed denomination. A suggested
price may come from the supplier list or be estimated from previous cost;
check it against this delivery. A missing price is not free goods.
- Review Update supplier prices. Enabling it saves these pack prices as
current supplier prices; this delivery's stock cost uses the entered price
either way.
- Check the reference, lines, total, and notes, then Add to stock.
- Reopen the resulting activity and verify the location quantities and cost.
The app can offer Show all items, not just this supplier's products for
recording an arrived product absent from that supplier list. Verify the right
product and pack rather than picking an unrelated item. Manage permanent
supplier links through Purchase orders.
Changing supplier clears current products, quantities, and prices after
confirmation. Review before continuing. Do not use this flow for goods already
received against a PO or through invoice approval.
Read validation shown beside the form before Add to stock. Resolve the
missing supplier, arrived product, quantity, or price against the delivery
paperwork. A message disappearing after an edit is not a saved receipt.
After a timeout, inspect existing receipt activity using the delivery reference
before submitting again. Escalate with supplier, location, reference, product,
pack, quantity, price, current stock activity, and the error.